2019 WEDI Winter Conference: Connect, Communicate, Collaborate

Monday, December 2 - Thursday, December 5, 2019
Hyatt Regency Crystal City
2799 Jefferson Davis Highway [map]
Arlington, VA 22202

Schedule of meeting sessions and special events

The Workgroup for Electronic Data Interchange (WEDI) is the leading authority on the use of Health IT to improve healthcare information exchange in order to enhance the quality of care, improve efficiency and to reduce costs of the American healthcare system. Formed in 1991 by the Secretary of Health and Human Services (HHS), WEDI was named in the 1996 HIPAA legislation as an advisor to HHS and continues to fulfill that role today.

Serving as a private and public industry solution to critical healthcare problems, WEDI is a coalition comprised of a cross-section of the healthcare industry: doctors, hospitals, health plans, laboratories, pharmacies, clearinghouses, dentists, vendors, government regulators and other industry stakeholders.

WEDI invites you to join us in Arlington, VA in December for our annual DC area conference looking at the latest topics, best practices, emerging trends in the healthcare IT industry.


Registration Includes:

* Access to our bi-annual in-person WEDI workgroup meetings Monday morning. Learn more about the work WEDI members perform in various sub-topics within health IT. These meetings are open to all interested members and non-members

* Participation in the Monday evening welcome reception. Reunite with dear friends, colleagues and make new connections as we kickoff the conference with light appetizers and beverages

* All conference keynote, general and breakout sessions, focusing on the most important news affecting the industry
* Conference breakfast, refreshment breaks and luncheons Tuesday and Wednesday

Who Should Attend:

Professionals working in the administrative and clinical data fields throughout the healthcare IT industry: doctors, hospitals, health plans, laboratories, pharmacies, clearinghouses, dentists, vendors, government regulators and other industry stakeholders.

Meeting Attire:

Business Casual

Early Registration Fees:

These fees are available through 10/25/2019
Name Price Available To
Early Bird Members $1,075.00   Members
Early Bird Non-Members $1,575.00   Non-Members

Registration Fees:

These fees are available through 12/04/2019
Name Price Available To
Members $1,375.00   Members
Non-Members $1,775.00   Non-Members
Government $699.00   Government Member

Cancellation and Other Policies:

WEDI does not accept cancellations, but substitute attendees are permitted with payment of a $15 processing fee. If you wish to make a substitution, please contact

By registering and attending this conference, you agree to be photographed and allow WEDI to use those pictures on the WEDI website & in WEDI social media. In addition, WEDI does not permit the recording of any sessions at the conference.

Conference presentations are intended for educational purposes only and do not replace independent professional judgment. Statements of fact and opinions expressed are those of the participants individually and, unless expressly stated to the contrary, are not the opinion or position of the Workgroup for Electronic Data Interchange, its cosponsors, or its committees. The Workgroup for Electronic Data Interchange does not endorse or approve, and assumes no responsibility for, the content, accuracy or completeness of the information presented.

Is Media Allowed?


General Hotel Information:

Explore D.C from the spacious Hyatt Crystal City Hotel. The closest hotel to Reagan National Airport is also the most convenient. With panoramic views of the nation’s most iconic monuments and direct access to Crystal City Metro Station, guests can enjoy all Washington, D.C., has to offer. Home to the city’s largest meeting space, the hotel offers the perfect destination for work or play.

We have created a dedicated website for attendees to book their hotel reservations online.

The room rate for the conference expires on NOVEMBER 18, 2019

- To make your reservations, please click here: “insert website link from above”
- If you need additional assistance, please contact us at 877-803-7534 or click here to find contact information by Region.
- If the group rate is no longer available, prevailing rates may be offered for some or all of your dates.

Hyatt Regency Crystal City at Reagan National Airport offers valet only parking at a rate of $45 per day, with unlimited in-and-out privileges. In addition, the hotel offers the option to park at the hotel and fly from nearby Reagan National Airport.
*Clearance is 6’ 8” in our underground parking garage.

Courtesy Airport and Metro Shuttle:

Airport Shuttle - Arriving at the airport and need shuttle transportation? You can now track the Hyatt shuttle for pick-up simply by downloading the link below when you arrive. The shuttle service will provide you estimated times to and from the airport. When opening the link be sure to use HOTEL CODE: 2799

Enjoy our courtesy Hyatt Airport Shuttle to and from Ronald Reagan National Airport (DCA). It departs from the hotel front drive every 20-minute on the hour from 4:40am – 12:20am seven days a week.

Metro Shuttle
Enjoy the courtesy Hyatt Metro Shuttle to and from Crystal City Metro Station. The shuttle departs from the hotel front drive every 30-minutes on the hour from 6:00am - midnight Monday thru Friday, and 7:00am - midnight Saturday and Sunday. (Times subject to change). Upon request, the shuttle will drop guests off and pick up at Crystal Drive & 23rd Street near multiple local offices and restaurants and at 23rd Street and S. Eads Street near the local restaurants. These stops are based on request only and are not regular stops made during regular travel (Subject to change). When traveling to the hotel via Metro, once you are at the top of the escalators turn to the left and walk toward 18th St. the shuttle will pick up underneath the overpass at the Hotel Shuttle Sign.

From Dulles Airport (IAD) to the Washington DC metro area hotel, cost is approximately $40 to $45.
From Baltimore Washington International Airport (BWI) to our Washington DC metro area hotel, cost is approximately $65 to $70.
Taxi from Union Station to our Washington DC metro area hotel is approx. $17 - $20.

Metro Subway Access
From the Crystal City Metro Station (corner of 18th St and S. Bell Street) the Blue and Yellow lines are available, in which our Washington DC metro area hotel is a 10 minute walk. (See Metro Shuttle above for specific details on times and locations.)

Taxi to / from Union Station is approximately $17 - $20.

MARC train service from BWI to Union Station is approx. $6.

Virginia Rail Express
Virginia Rail Express station is a five minute walk from our Washington DC metro area hotel.

Travel Information:

Arlington County is a county in the Commonwealth of Virginia, often referred to simply as Arlington or Arlington, Virginia. The county is situated in Northern Virginia on the southwestern bank of the Potomac River directly across from the District of Columbia, of which it was once a part.

Due to the county's proximity to downtown Washington, D.C., Arlington is home to many important installations for the national capital region and U.S. government, including the Pentagon, Reagan National Airport, and Arlington National Cemetery.

Reagan International Airport (DCA, 1 mile east) and Dulles International Airport (IAD, 29 miles west) are the closest airports to the conference site.

For more information please contact:

Mr. Michael McNutt
Director, Events and Education
Phone: (202) 480-2919